Simplify your Microsoft IT licensing to maximize TCO and support future growth

By June 22, 2022 No Comments
Team meeting

Ask anyone in the world of IT what one of the most consistent pieces about working in the industry is and the answer is almost unequivocally, “IT departments are dynamic”. Every day, there’s a new challenge to be solved while ensuring day-to-day operations continue to run smoothly, end users are never impacted ‒ and more importantly ‒ never see what goes on behind the scenes.  


To solve the most prevalent of IT issues, servers need to be stood up or shut down, VMs need to move across hosts, DR servers need to come to life, and SQL Servers need to be deployed and/or replicated. All this results in an ever-growing IT footprint. As the footprint continues to grow, so does the requirement for licensing all the software being used within an organization. Software licensing is a complicated subject matter and Microsoft is no exception. Since Microsoft is one of the largest line items on many organizations’ financial expenditures, C-level executives often ask “How do we control our licensing costs and optimize what we own?” This is quickly followed by “Licensing vernacular is extremely complicated. It would be great if we could collaborate with someone who understood all the nuances and would explain things like what benefits Software Assurance provides, how to use existing licenses in Azure, or even how to get a handle on licensing.”  


Inviso’s Software Asset Management program can answer these questions, and more 


The complexity of Microsoft licenses comes from three different areas of focus:  

  1. What a customer currently owns today 
  1. What’s deployed within the customer’s environment 
  1. How the licenses owned match up to what’s deployed 


And, of course, Microsoft Product Terms need to be adhered to. As many products have more than one way to assign a license, there are often situations where the licenses owned are not applied in an optimal state, causing increased IT spend and compliance issues. By leveraging Inviso’s deep subject matter expertise around licensing, customers who engage with Inviso can expect: 


  • Tools designed in-house by Inviso that were specifically created for the purpose of interacting with technologies already owned to expediate the data collection process – no need to write queries or pull data manually from your CMDB. 
  • A fully cleansed Microsoft Licensing Statement that provides insight into exactly how many licenses are owned across all product suites. This includes reviewing any licensing acquired under one of Microsoft’s many licensing procurement types (e.g., Enterprise, Server and Cloud Enrollment, MPSA, Select, Open, etc.) and ensuring that the MLS reflects the maximum number of licenses owned and how many of those licenses have active Software Assurance.  
  • A detailed Inventory Workbook that provides a snapshot in time of all Microsoft software deployed within the environment and normalizes the dataset so that only the licensable products are surfaced (no need to remove all the duplicate entries or no-cost licensed software).  
  • An Effective License Position (ELP) that matches the licenses owned against what has been deployed, ensuring that the licenses applied adhere to the Microsoft Product Terms and that they’re applied in a way to optimize your Microsoft total cost of ownership.  
  • vNext recommendations such as identifying end of support technologies, areas of consolidation within the environment, and a strategic direction for moving into Azure, including providing licensing counts for the purposes of Azure Hybrid Benefits 


During the engagement, customers can participate in consultative workshops, drawing upon Inviso’s broad expertise to better understand how Microsoft licensing works. Discussions range from a historical context to how licensing that’s just been released aligns with a customer’s going forward strategy. “Should I continue to license my 2012 Servers with perpetual licenses because they’re going out of support?” and “Should I consider dropping Software Assurance on licenses I’m not using?” are representative of the type of questions we deal with. Customers who have engaged with Inviso consultants within workshops or through a simple Q&A approach have reported that their Microsoft licensing knowledge had exponentially increased by the end of the engagement.  


I manage an extremely large IT organization with many complicated pieces. Can Inviso handle this? 


Inviso has been working in the software asset management and licensing space for over 15 years. During this time, Inviso consultants have delivered licensing assessments to organizations across the globe, throughout every business vertical. This includes educational institutions, state and local government, federal government, Fortune 100 and 500 companies, Health and Life Sciences, and everything in between. From an IT footprint of 10 servers to 100,000 servers, you can trust that Inviso will deliver optimal results every single time. If your organization is growing, condensing, or simply needs a licensing review, Inviso can provide everything you need to ensure you have a handle on your licensing and are well-positioned to make educated decisions moving forward around procurement, reduction, etc. 


Partner with Inviso for world-class expertise in licensing today 


Whether your organization has an upcoming True Up or Renewal, grown through acquisition, shrunk through divestures or consolidation, or simply needs a sanity check of your overall licenses, as a Microsoft Gold Certified Partner, Inviso can help.  


Our licensing experts take all the work off your team to let them focus on their day-to-day operations. Inviso’s direct and consultative approach allows your organization to be better equipped with knowledge so you can make tactical decisions based on facts versus using anecdotal data to determine your license requirements and needs. Conducting a license exercise provides both CapEx and OpEx savings, eliminates concern about compliance, and allows your IT organization to adopt a dynamic approach to licensing moving forward.  


Connect with one of our licensing specialists today at 

Chris Johnson

Author Chris Johnson

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